| Address: |
6-263 , Lau Ming Wai Academic Building City University of Hong Kong |
|---|---|
| Phone: | +852 34427889 |
| Fax: | +852 34420369 |
| E-mail: | |
| mgjuly@cityu.edu.hk | |
Personal Objective
A challenging and responsible position in management or other related areas where my abilities, experiences and educational background can be fully utilized.
Academic Qualification
June 1998
City University of Hong Kong
Master of International Business Management
Award with Distinction
May 1986
Simon Fraser University, British Columbia, Canada
Bachelor of Business Administration
Major in Personnel Management and Marketing, Minor in Economics
June 1982
Marian Regional High School, British Columbia, Canada
Graduate of Grade 12
Work Experience
Dec 2007 to Present
Supervisory Executive Officer
July 1993 - Nov 2007
Executive Officer I
July 92 - July93
Executive Officer II
Management Department
City University of Hong Kong
Principal Responsibilities:
Provide administrative support to Department Head and 33 academic staff to enable the delivery of high standard educational service to the students
GENERAL ADNMINISTRATION
• Responsible for the general office administration including staff recruitment, PPAD and supervision of supporting staff
• Liaison with central administrative departments in the University on academic and administrative matters (admission, examination, time-tabling etc.) financial and library matters, and the FMO etc.
• Responsible for establishing systems and procedures for the smooth running of daily operational functions assigned and improve such systems from time to time
• Responsible for the oversight of the departmental library reference material and equipment.
• Prepare the departmental budget plan and monitor the financial situation.
• Responsible for the formulation of Department’s operational guidelines for the implementation of policies, procedures and their dissemination
• Monitor the Department’s web-site to ensure the most updated information about the achievements of the Department. Co-ordinate with the web master and other staff members to continuously update of staff profiles.
• Assistance in promotion activities, presentation for the exhibition local and oversea
ACADEMIC SUPPORT
• Continuous moderation and updating of the BBA majors (HRM/IBJ) and minors (HRM, IB, IE, BS) programs. To ensure these programs run smoothly and coherently with the ARRO and ADMO systems
• Teaching allocation: planning and assign teaching allocation, liaise with all academic staff for their work load distribution in respect of teaching and administrative duties.
• Continuous moderating and updating of the BBA majors (BBAHRM / BBAIBJ) and minors (HRM, Global Business, Innovation Management & Entrepreneurship, Team Leadership & Management) programs.
• Monitor the system for student records to ensure high accuracy and to have the information ready for future follow up, especially for poorly performing students (CGPA below 2.0). All the consultation records shall be filed properly for the program leader and major advisors to follow up.
• Monitor and update the database for Companies that have participated in seminars or workshops. This will enhance the promotion for future seminars and workshops.
• Assistance to the program leader for the AACSB and EQUIS accreditation.
• Liaison with part-time lecturers on appointment, teaching and time-tabling matters.
• Consultation for students in respect of their study progress, ie: exchange study and add/prop arrangements
Committee Secretary:
Departmental Executive Committee
Department Advisory Committee
Assistance for Faculty Examination Board (Award Classification)
Join Staff Student Committee
Student Activities Team Committee
BBA-BM Program Committee
MAGBM Program Committee
Work involved:
Prepare relevant documents and materials for the committee meeting. Streamline meeting agenda and minute taking. Ensure the action items have been following up and implemented.
OTHERS
• Liaise with external organizations for departmental activities.
• Perform additional duties as assigned by Head of Department
Award
1 University’s Best Suggestion Award in 1995
2. Outstanding Performance Award in 1997.
Apart from her own administrate role as a SEO in the Department of Management, Julyanna has participated in many Committees at University Level to enhance University’s team spirit and sport events.
1. Honorable manager of the City U Cross Country Team (2005 – current)
2. Committee member of the City U Marathon Delegation ( 2008 – current )
3. Committee member of the City U Marathon Club (2014- current)
4. Captain of the City U Dragon Boat Team (2007 – current)
Aug 89- Nov 91
Administrative Assistant (Exchange student section)
International Education Office
Registrar Office, University of Sydney, Australia
Principal Responsibilities:
GENERAL ADMINISTRATION
• Develop and monitor the systems and policies of the exchange agreement with University world wide.
• Liaison with faculties regarding the admission processes
• Organize student services for international students i.e. pre-departure and post arrival preparation /social and cultural activities / returning home seminars etc.
FINANICE ADMINISTRATION
• Prepare and follow up invoices to organizations sponsoring overseas students enrolled at the University
• Prepare documentation for Export Market Development Grants for the exchange program
• Maintain financial records on the IEO budget
• Liaise with the Accountant’s Office for the efficient distribution of tuition fees to faculty and departmental accounts
July 88 – 89 Administrative Assistant, reporting to the General Manager
Best Paper Pty Ltd., Australia
Principal Responsibilities:
• Arrange the daily schedule and route for the truck drivers to pick up waste paper
• Taking care of the telephone answering and administrative work for the General Manager
• Account bookkeeping, payables and payroll
• Filing and replying to correspondence
• Drafting and typing of shipping documents for the export cargoes
July 87 -88
Administrative Assistant
Report to the Manager of the New Business Department
Manulife Insurance Co. of Canada (Hong Kong Branch)
Principal Responsibilities:
• Supervising a policy issue team of 9 subordinates, make sure the daily operations follow proper procedures and flow smoothly, as well as efficiently by implementing and reviewing the day to day operations
• To enhance and strengthen the policy issue procedures so as to cope with the increasing business volume
• Recruitment, staff appraisal, salary review, maintenance of personnel records for the New Business Department
• Coordinate and organize departmental functions and meetings
• Prepare quarterly and annual reports, and the budget controls.
• Liaise with the other departments and agents for complaints and other related issues
• Represent the New Business Department in executing new projects introduced by the company
June 86 – 87 Sales Executive
Reporting to the Sales Director of Marketing Department
Hilton International Hotel, Hong Kong
Principal Responsibilities:
• To promote the sales of the guest rooms and function rooms for the hotel by associating with and understanding the existing clients (such as commercial companies which have contracts with the hotel)
• To develop new accounts by cold calling or referral, so as to set up new commercial contracts. Taking care of the companies located in the Central District which were the “bread and butter” customers for the Hotel.
• Taking reservations for all functions through the computerized reservation system (HIS)
• Preparing weekly marketing reports on existing and future marketing trends for all the assigned corporations.
• Assisting the Manager to conduct market research for the promotion of hotel services
May 81 – Aug 81
Secretary Airline Mechanical Co. Ltd.
Principal Responsibilities:
• Responsibilities included bookkeeping, preparing meeting materials and taking minutes
Strengths
Obtain the City University’s Best Suggestion awards in 1996
Obtain the City University’s Outstanding Performance Award in 1997.
