Exchange Programme
College of Business - City University of Hong Kong AACSB International EQUIS - European Quality Improvement System
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Application Requirements and Procedures

Who should apply?

We welcome the following current BBA/BSc full-time students who do not have any exchange study experience to make the application.
Students are required to complete at least one year of university studies at CityU before your exchange semester.  Students may need to seek the advices from their Departmental Exchange Coordinators for special arrangement if necessary.

Year of Programmes Period of Application Period of Study Expected Graduation Date
2-Year BBA Programmes
(BBAU2)
Year 3 November Year 4 Semester A and/or B Normal
Year 3 July Year 4 Semester B Summer (i.e. mid-October)
3-Year BBA Programmes
(BBAU3)
Year 2 November

Year 3 Semester A and/or B Normal
Year 2 July Year 3 Semester B Normal
Year 3 November Year 4 Semester A and/or B Normal
Year 3 July Year 4 Semester B Summer (i.e. mid-October)

4-Year BBA Programmes
(BBAU4, BSCCBU4)

Year 2 November Year 3 Semester A and/or B Normal
Year 2 July Year 3 Semester B Normal
Year 3 November Year 4 Semester A Normal

Not Applicable

Year 4 Semester B

Not Applicable

4-Year BBA GBU Programmes
(BBAU4)

Year 2
November

Year 3 Semester A and B
Year 4 Semester A

Normal

Not Applicable

Year 4 Semester B

Not Applicable

4-Year BBA Accountancy &
BSc Computational Finance Programmes
(BBAU4, BSCCBU4)       
Year 1
November
Year 2 Semester B Normal
Year 1
July
Year 2 Semester B Normal
Year 2 November Year 3 Semester A and/or B Normal
Year 2 July Year 3 Semester B Normal
Year 3
November
Year 4 Semester A Normal

Not Applicable

Year 4 Semester B Not Applicable

When to apply?

Application Exchange Period Application Period
2019-2020 First Round Semester A and/or B 2019-2020 1 to 30 November 2018
2019-2020 Second Round Semester B 2019-2020 1 to 31 July 2019

The quotas left behind from the First Round Application will be invited application in the Second Round.  Students are therefore encouraged to make their application in the first round application.

Where to go?

Applicants should make their choices from the List of Universities for the College and Departmental Level Exchange Programmes.

How to apply?

For the First Round Application 2019-2020, applicants are required to complete the applications for both (i) College & Departmental Level Exchange Programmes & (ii) Institutional Level Exchange Programmes and attend interview for (i) only. If applicants performed satisfactorily in the interview and met the admission requirements of their target universities, each applicant may receive an offer from (i) or (ii) or both.  Applicants will need to confirm their acceptance of offer for either (i) or (ii) (if they have received two offers).

Please follow the Application Schedule to make your application.

(i) College and Departmental Level Exchange Programmes
(offered by College of Business, Department of Economics & Finance, Department of Management Sciences)

Please complete the Online Application by logging in your Electronic ID and submit the following supplementary documents electronically from 1 to 30 November 2018:
  • A recent passport-size photo
  • Photocopy of English proficiency test report, i.e TOEFL or IELTS organized by British Council or IDP
    • optional for applicants who choose to study in Mainland or Taiwan
    • the test date of your report should be after October 2017 (i.e. valid for duration of two years until end of October 2019)
    • late submission of the report can be accepted until 18 January 2019
  • Photocopy of Hong Kong Diploma of Secondary Education Examination (DSE) report (for local students only)
  • Upload (i) Group photo with your buddy of inbound exchange student who joined the CityU Exchange Fair 2018 or (ii) 1-minute Video of Self-Introduction or Introduction of CityU campus facilities and services
  • Any other supplementary information which you think would be relevant to your application

(ii) Institutional Level Exchange Programmes
(offered by Global Services Office)

Please complete the Online Application by logging in your Electronic ID in AIMS (>Student Services > Outbound Student Exchange Application) and submit the following supplementary documents electronically from 5 December 2018 to 18 January 2019:

  • Photocopy of English proficiency test results, i.e TOEFL or IELTS organized by British Council or IDP
    • optional for applicants who choose to study in Mainland or Taiwan
    • the test date of your report should be after October 2017 (i.e. valid for duration of two years until end of October 2019)
  • Photocopy of Hong Kong Diploma of Secondary Education Examination (DSE) report (for local students only)

Selection Criteria

  • At least completed one year of study in bachelor's degree programme before commencing the exchange programme
  • Have a good academic track record with a minimum cumulative CGPA of 2.8 (for the College and Departmental Exchange Programmes)
    • (i) CGPA after the examination result of Semester A 2018-2019 will be considered
    • (ii) students who have cumulative CGPA of 2.5 or above may apply for the Institutional Level Exchange Programmes offered by the Global Services Office
  • Meet the admission requirements of the host university (e.g. GPA, IELTS, TOEFL, foreign language, etc)
  • Fulfill the following English language requirement (optional for applicants who choose to study in Mainland or Taiwan):
    • (i) a minimum TOEFL score of 79 (Internet-based)/213 (Computer-based), or
    • (ii) IELTS Band 6.5 or above, and
    • (iii) the test date of your report should be after October 2017, i.e. valid for duration of two years until end of October 2019
  • Have a good performance in the selection interview, and
  • Priority will be given to applicants who have
    • (i) satisfactory IELTS or TOEFL scores on or before 18 January 2019, and/or
    • (ii) participated in the CB School Outreach Programme and as recommended by BBA programme administrators

Academic Arrangement

Academic Aspects

  • Students would be registered as not-for-degree visiting or exchange students in the overseas universities.
  • All credits earned overseas would be transferable to CityU.
  • Students have to take at least four courses relevant to their College Core, College Electives, Majors, Major Electives, Gateway Education, Minors and Free Electives enrolled in CityU.
  • Courses selected must be approved by the Major Leaders (major programmes) or Minor Advisors (minor programmes) or Teaching Departments (e.g. Gateway Education outside CB departments) and the overseas universities.
  • Failure of two or more courses will automatically trigger notification to student's Head of Department and Major Leader.
  • Students must return to CityU on completion of the exchange period.

Financial Arrangement

Tuition Fees and Other Fees

  • Participating students shall pay Tuition and Mandatory Fees to CityU.
  • Participating students shall be responsible for the following costs:
    • International Transportation
    • Room and Board
    • Health and Travel Insurance
    • Telephone Costs
    • Personal Expenses
    • Entertainment
    • Books and Related Instructional Materials

Funding Support

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Obligation

  1. Students must abide by the law of the host country and the regulations of the host university.
  2. Students must return to Hong Kong on completion of the exchange period and resume their study at the City University of Hong Kong.
  3. Students should act as a goodwill ambassador of Hong Kong and the City University of Hong Kong while abroad.
  4. Students must complete the required surveys and attend the Pre-departure Training (Part I & II) organized by the College of Business.
  5. To claim credit transfer, students have to submit a poster for exhibition and a reflection form to evaluate their exchange experience to the College of Business.
  6. Students are required to attend a sharing session after exchange study to be organized by the College of Business.
  7. Students are required to assist the College of Business in the promotion activities of the Student Exchange Programme.

List of Universities

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Schedule of Events for 2019/2020 Application



* Applicant may attend either IELTS or TOEFL
** Choose either one of the options
*** Applicant is required to complete both the applications for the (i) College & Departmental Level Exchange Programmes and (ii) the Institutional Level Exchange Programmes. Interview is required for (i) only. If applicants performed satisfactorily in the interview and met the admission requirements of their target universities, each applicant may receive an offer from (i) or (ii) or both.
Event Date Details
Exchanges Forum 2018: Life in Spain 30 August 2018
14:15 to 15:15
(i) 14-282, 14/F, Lau Ming Wai Academic Building
(ii) Speaker: Mr David Gil, Head of Non-European Mobility, International Students Offices, Universidad Carlos III De    Madrid, Spain
(iii) Task for Applicants (one of the options for application)
Applicant needs to take attendance
CityU Exchange Fair 2018 19 October 2018
12:00 to 17:00
(i) Wong’s International Terrace, G/F, Bank of China (Hong Kong) Complex
(ii) Organized by the Exchange Student Club (ESC)
(iii) The fair is a Student-initiated Project supported by City   University of Hong Kong (CityU)
(iv) Task for Applicants (one of the options for application) Applicant needs to look for an inbound student as their buddy, upload your group photo and introduce your buddy in the online application form to be available in November 2018
I’m Ready for Exchange” Student Exchange Programme Briefing 23 October 2018**
14:00 to 16:00
8210, 8/F, Lau Ming Wai Academic Building Presented by Dr Mary Pang, Associate Dean of College of  Business (CB)
29 October 2018 **
16:00 to 18:00
3508, 3/F,  Li Dak Sum Yip Yio Chin Academic Building
English Language Proficiency Prepare for IELTS or TOEFL Before the test (i) Self-study at the Self-Access Centre located in G2513, Yeung Kin Man Academic Building
(ii) Applicants who have already attended IELTS should make sure the test date of their report should be after October 2017 (i.e. valid for duration of two years until end of October 2019)
Attend on-site IELTS organized by IDP * On-site Test Date:
1 December 2018
(i) Online Registration: **
23 October to 18 November 
2018
(ii) Registration in person: **
15 to 16 November 2018
12:00 to 17:00
(i) Online Registration or
(ii) Make the registration in person at the counter to be set up by IDP, outside Students’ Union Photcopying Centre, University Concourse,  4/F, Yeung Kin Man Academic Building
(iii) Attend the On-site Test on 1 December 2018 in CityU
Attend other test date of IELTS organized IDP * Register other test date before 18 November 2018 Attend the test on or before 15 December 2018 (i) Applicants may attend either IELTS or TOEFL
(ii) Choose “Academic Module” for test registration
(iii) Priority will be given to applicants who submit the report online before the submission deadline of 18 January 2019
Attend IELTS organized by British Council  *
Attend TOEFL *
Submit IELTS or TOEFL Report on or before 18 January 2019 Complete both of the below procedures (i) & (ii)
  1. Online Submission to CB
    > Upload the Report at “Upload Files” Section, and
    > Mark the Score at “Education” Section
  2. (ii) Online Submission in AIMS
    > Login AIMS > Student Services > Outbound Student Exchange Application 
Application Period for College and Departmental Level Exchange Programmes***
1 to 30 November 2018 Online Application
(i) For applicants who plan to study abroad in 2019-2020
(ii) Applicants are required to submit the IELTS or TOEFL report online before 18 January 2019
(iii) Offered by the College of Business (CB)

International Triangle Programme

1 to 30 November 2018 Online Application
(i) For applicants who plan to study abroad in 2019-2020 for two universities each for one semester
(ii) not for GBU or GBSM students
(iii)Application combines with the Student Exchange Programme
Exchanges Forum 2018: Life in Belgium 8 November 2018
14:30 to 15:00
(i) 14-282, 14/F, Lau Ming Wai Academic Building (ii) Speaker: Ms Ingeborg Vandenbulcke, Head of International Office, Faculty of Economics and Business, KU Leuven,  Belgium
(iii) Task for Applicants (one of the options for application)
Applicant needs to take attendance
Exhibition 12 to 23 November 2018 Entrance of the Swimming Pool, Floor 4, Bank of China (Hong Kong) Complex
Advice Corner 21 November 2018
14:30 to 17:00
(i) 10-262, 10/F, Lau Ming Wai Academic Building
(ii) Arranged by ESC
29 November 2018
14:30 to 17:00
Pre-application Information Sessions 28 November 2018**
11:00 to 12:00
Jennifer and Haywood Cheung Lecture Theatre (LT-13), 4/F, Yeung Kin Man Academic Building Arranged by the Global Services Office (GSO)
5 December 2018**
15:00 to 16:00
1610, 1/F, Li Dak Sum Yip Yio Chin Academic Building
Application Period for Institutional Level Exchange Programmes*** 5 December 2018 to 18 January 2019 (i) For applicants who plan to study abroad in 2019-2020
(ii) Login AIMS (Student Services > Outbound Student Exchange Application)
(iii) Applicants are required to submit the IELTS or TOEFL report before 18 January 2019
(iv) Arranged by GSO
Information Session: Study Abroad in Drexel University, United States 7 December 2018 (i) B5-307, Yeung Man Wai Academic Building
(ii) Arranged by GEO
Interview for the College and Departmental Level Exchange Programmes*** 14 to 18 January 2019 (i) For applicants who made the application before 30 November 2018
(ii) Arranged by CB
(iii) Applicants will receive the Interview schedule one week in advance by e-mail
Application Help Desk for Institutional Level Exchange Programmes 14 January 2019
15:00 to 17:00
(i) Room 6603, 6/F, Li Dak Sum Yip Yio Chin Academic Building
(ii) Arranged by GEO
15 January 2019
10:30 to 12:30
Announcement of Result End of January 2019 Announced by CB via E-mail
Briefing Session for Selected Students (Part I) 1 February 2019 09:30 to 11:30** (i) Mr and Mrs Sze Chi Ching Lecture Theatre (LT-2), Yeung Kin Man Building
(ii) Arranged by CB
1 February 2019 13:00 to 15:00**
Briefing Session for Selected Students (Part II) 7 March 2019
15:00 to 17:00
(i) Herbalgy Lecture Theatre, LT-401, 4/F, Bank of China (HK) Complex
(ii) Organized by CB and Office of the Vice-President (Student Affairs)
Confirmation of Exchange Study On or before
10 February 2019
Online Confirmation with CB in the “My Exchange Portfolio”
Pre-Departure Briefing March 2019 (i) For Semester A & B (first round) exchange students
(ii) To be organized by GEO
October 2019 (i) For Semester B exchange students
(ii) To be organized by GEO
Acceptance of Offer 1 to 15 March 2019 (i) Login AIMS > Student Services > Outbound Student Exchange Application > Acceptance of Undertaking
(ii) Settle caution money for the amount of $1,000 by cheque payable to “City University of Hong Kong”or by bank pay-in-slip and submit to GEO
Applying for Scholarships offered by GEO 1 to 15 March 2019

(i) Login AIMS > Student Services > Outbound Student Exchange Application >
(ii) Optional for selected students who are interested to receive Joseph Lau Student Exchange Awards
(iii) Optional for local students who are interested to receive Scheme for Subsidy on Exchange (SSE) and Scheme for Subsidy on Exchange to “Belt and Road” Regions (SSEBR)

Sharing Session for Selected Students Late March 2019 Arranged by the ESC

Applying for Scholarships offered by SDS

From 3 to 30 April 2019

(i) Submit nomination form, student undertaking and supporting documents (e.g. CityU Official Transcript, financial needs) to CB counter.  No soft copies will be accepted.
(ii) Optional for students who have financial needs

Registration for Overseas University March to May 2019 For Semester A exchange students
August to October 2019 For Semester B exchange students
Complete online Survey (IDI) April 2019 For Semester A exchange students
Online Submission with assigned username & password
October 2019 For Semester B exchange students
Online Submission with assigned username & password
Pre-Departure Orientation April 2019 For Semester A & B (first round) exchange students
To be organized by GEO
October 2019 For Semester B exchange students
To be organized by GEO
Departure  Late August/September 2019 For Semester A exchange students
Late December 2019/January 2020 For Semester B exchange students

Announcement of Results

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Frequently Asked Questions

  1. I am a student of Year 1 BBA 4-Year Programme.  Can I apply for the Student Exchange Programme?
    You may apply during your Year 2 or Year 3 to study abroad in Year 3 (Semester A or B) or Year 4 (Semester A only).
    Please visit “Who should Apply” on http://www.cb.cityu.edu.hk/exchange/cityu_student/sep/notes/app_requirement for more information.

  2. I am a graduate of an Associate Degree Programme and will be admitted to BBA 2-Year Programme (advanced standing 2) in the coming academic year. Can I apply the Student Exchange Programme in the second round application to be held in July?
    You may apply in the main round application to be held in November during your Year 1 to study abroad in Year 2. According to the selection criteria of the Student Exchange Programme, students need to complete at least one year of study in bachelor's degree programme before commencing the exchange programme. In other words, you are eligible to study abroad in your final year since by that time you have completed one year of your BBA programme.

  3. Do I need to defer my graduation if I joined the Student Exchange Programme?
    Deferment of graduation is not encouraged. You should prepare your course plan in consultation with your BBA major leader or minor advisor to ensure that credits you earned overseas could be transferred back to CityU in order to graduate on time. Normally graduating students will get the CityU official transcript in July. If you go on exchange in final semester of your final year (for students from 2-Year or 3-Year Programmes only), you will receive the official transcript of CityU in October. However, you will also be invited to attend the Congregation in November.

  4. Is IELTS or TOEFL a must for application for the Student Exchange Programme?
    You are required to take IELTS or TOEFL as the application requirement unless you choose to study in Mainland or Taiwan. Priority will be given to applicants who have satisfactory IELTS or TOEFL score before the submission deadline.  The score should be valid (two years after the test date) until you make the registration for the host university once you are being selected as an exchange student.

  5. When should I take IELTS or TOEFL?
    You should attend IELTS or TOEFL according to our application schedule. You may fill in your test date on the online application form and submit the score report after the closure of the application according to the submission deadline. Submission of IELTS or TOEFL results after the submission deadline will NOT be considered. You are suggested to register IELTS or TOEFL as soon as possible because the quotas for each test are very limited. It takes about two weeks to get your score report after you finished the test.

  6. Do I have to attend both the interviews for (i) Departmental and College Level Exchange Programmes and (ii) Institutional Level Exchange Programme?
    No, you are required to attend the interviews for (i) only. If applicants performed satisfactorily in the interview and met the admission requirements of their target universities, each applicant may receive an offer from (i) or (ii) or both. Applicants will need to confirm their acceptance of offer for either (i) or (ii) (if they have received two offers).

  7. Can I submit the IELTS or TOEFL report after the submission deadline?
    Priority will be given to applicants who submit the report online before the submission of 18 January 2019. For late submission of report, allocation of place depends on if there is any place left after we received your report.

  8. Should I go on exchange in Semester A or B?
    Most partner universities welcome exchange students in either Semester A or B. However, some are restricted to specific semester only. Check out the exchange period of your target universities on the List of Universities.

  9. What are the differences between Institutional-level, College-level and Departmental-level Exchange Programmes? What should I choose as my choices of university?
    Institutional-level exchange places are open for application from all CityU full-time undergraduate students. Selected students can register courses offered by all the departments of the host university. College-level exchange places are open to all full-time CB BBA/BSc students. Selected students can register courses offered by college of business only. Departmental-level exchange places are generally open to full-time BBA/BSc students of the specific academic departments. Selected students can register courses offered by specific department only. In this regards, depends on the level of your programme, you may choose courses offered by the institution, college or department.  In the First Round Application, you have to apply both the (i) College & Departmental Level Exchange Programme, & (ii) Institutional Level Exchange Programme.

  10. How I choose my target country/university?
    You should consider the following when you choose your target university:
    1. Can I meet the admission requirements of the overseas university, e.g. TOEFL or IELTS score, GPA requirement?
    2. Are my required courses for credit transfer offered by the overseas university? You should consult your BBA major leader or minor advisor for your academic planning.
    3. Can I afford the expenses of the exchange? Even if you are eligible for the Student Exchange Fund, it could only cover 30% to 40% of the total cost of living in overseas.

  11. Do I have to fulfill any foreign language requirement (e.g. French, Spanish, Japanese) in order to be admitted by the overseas university?
    All the special admission requirements (e.g. foreign language), if any, are specified on the List of Universities.

  12. What can I do if I cannot attend the interview invited by CB for the College/Departmental Level Exchange Programmes?
    Applicants who cannot attend our interview will not receive any offer from the (i) College/Departmental Level Exchange Programmes. If applicants applied (ii) Institutional Level Exchange Programme before 18 January 2019, they would receive an offer from (ii) only before end of January 2019 by e-mail.

  13. How much I will spend for my exchange study?
    The cost of living during exchange depends greatly on the country/region, exchange rate and individual's needs. Estimated expenses can be found on the List of Universities or the homepage of the university.

  14. How can I get in touch with returned exchange students (buddies) to share their experiences?
    Sharing sessions will be organized around the application period and after the announcement of result. Buddies will be pleased to share with you the tips and experiences in studying abroad. Please refer to the application schedule. You may also contact the members of Exchange Student Club (ESC), who are returned exchange students of the previous year, to get more information on the overseas universities in order to prepare your study. You will also invited by the ESC to join the facebook group by country after you are being selected.